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Expenditure over £500

The Police and Crime Commissioner (PCC) and Chief Constable are required to publish information about each item of expenditure exceeding £500 (other than crime and disorder reduction grants). This is a requirement of the Police Reform and Social Responsibility Act 2011, as set out in Statutory Instruments 2011 3050 and 2012 2479.

PCCs and Chief Constables have an obligation, in law, to obtain value for money from their purchasing arrangements. This is achieved by compliance with the PCC’s financial regulations and contract standing orders. All transactions published are paid in accordance with one of the following categories:

  • Corporate contract which has been subject to competitive tender process
  • Business overhead
  • Court fee
  • Approved grant
  • Interest charge
  • Legal fee
  • Public Finance Initiative
  • Police specific service
  • Professional fee
  • Sole supplier
  • Value for money attained in accordance with contract standing orders.

The following rules must be observed:

Estimated value of purchase Quotes required
<£500 One price to be obtained. It is not cost-effective to insist on more than one quote for low value purchases
>£500 and up to £3,000 More than one quote must be received
>£3,000 and up to £20,000 Three written quotes must be received
>£20,000 and up to £50,000 At least three quotes must be obtained via the e-tendering system
>£50,000 At least three tenders must be received

 

Much of our procurement is carried out using national and local contracts and framework agreements and we may also run mini-tenders using suppliers listed in these frameworks to get further value for money.

Additionally, each year the PCC and Chief Constable’s external auditors check that proper arrangements are in place for securing economy, efficiency and effectiveness in the PCC and Chief Constable’s use of resources, as set out in the Audit Commission Act 1998.